Modification application process

So, you’re considering making a change to your property? Be aware that many projects require you to submit a Modification Application AND receive approval from the Modifications Committee prior to your project start. Failure to submit a required application, failure to receive approval prior to project start, or deviation from your approved plan may lead to a violation and/or fines, so please follow the steps listed below in order to protect yourself. A few tips before we get started:

  • Please don’t be confused by semantics. The word “modifications” can refer to a wide range of projects. Whether you’re hoping to add something new to your home exterior, or you need to repair, replace, or update already-existing features, you may need to submit an application and receive Committee approval to do so.
  • Why might you need Committee approval to repair or replace already-existing features? The reason is simple. Stonebridge Ranch has been here for over thirty years. The Modification Design Guidelines are a living document which may be updated as needed by Board of Director approval in order to:  clarify wording or intent; reflect changing home technologies; comply with new state legislation; etc. When you replace an existing structure on your property, you need to be sure your materials and specs meet the current version of the Stonebridge Ranch Community Association (SRCA) guidelines.

FIVE STEPS TO FOLLOW

1. Exterior vs. interior?

Is your home improvement located within the interior walls of your home? If so, this one’s easy! You’re done with the compliance process and may proceed as you see fit. Compliance applies only to exterior home modifications.

2. Review the Modification Design Guidelines governing your type of project.
  • You need to review both the SRCA Modification Design Guidelines and the village guidelines for your specific neighborhood. The SRCA guidelines protect the cohesive appeal of all of Stonebridge Ranch, and the guidelines for each village protect the unique details that set your neighborhood apart. In all cases, you need to follow the most restrictive guideline, whether it is located in the SRCA Modification Design Guidelines or your village’s guidelines.
  • Note that there are a number of villages in Stonebridge Ranch which are part of the SRCA as well as members of a neighborhood sub-association. If your home is located in one of these villages, you may need to submit and receive modification approval from your sub-association after receiving project approval from the SRCA. 
3. Application, yes or no?

Some modifications require application submission and approval. Others do not so long as you comply with all applicable design guidelines when completing your home improvement projectTo determine if your specific project requires application submission and approval, review the attached Do Submit/Do Not Submit list or contact Melba Siebel, Adminstrative Assistant (214.733.5820 or msiebel@cmamanagement.com).

COLOR PALETTE  Note that some projects which do not require an application do require you to use approvable colors (see the section “Color Changes” in the Modification Design Guidelines.)

ROOFING SHINGLES  If you are replacing your roof and you want the quickest possible approval for your choice of materials, pick a shingle type (manufacturer, warranty, and color) from the Pre-approved Roofing Selection List. Note:

 

  • Check this list even if you want to replace your roof with the same material as before. The guidelines do periodically change, so be sure your roofing material meets current requirements.
  • When you choose from the list, you will receive automatic approval from the Stonebridge Ranch Community Association (SRCA) for your roof replacement upon submittal of your Modification Application.
  • Some villages have more restrictive guidelines than those for the SRCA and do not permit all shingle types noted on the SRCA approved list. As always, residents must follow the most restrictive guideline. Check the Pre-approved Roofing Selection List to see if your village is one with a more restrictive guideline.
  • If your shingle type is NOT on the pre-approved SRCA list—even if you are replacing your roof with the same shingles as before—you’ll need to submit a Modification Application and receive approval from Committee. This is because your original roofing type may not be permitted by current requirements. The application process is designed to protect you; the Modifications Committee serves to confirm homeowner selections meet current association standards.
4. Supply documentation.

If an approved Modification Application is required for your type of project, you’ll need to include documentation and attach files to your application. You’ll find what documentation is required when you review the SRCA Modification Design Guidelines and village guidelines as noted in step #2 above. However, if you have questions regarding documentation, please contact Melba Siebel, Administrative Assistant (msiebel@cmamanagement.com or 214.733.5820) BEFORE submitting your application. Required documentation will include one or more of the following:

  • A complete materials list for the project, including exact paint samples and/or stain color.
  • A picture or drawing of the modification, complete with dimensions (height, width, depth, etc.).
  • A site plan complete with dimensions. This plan must show the location of the following in relation to each other: the house, any other structures on the lot, the proposed structure including setbacks, and all property lines. You or your contractor will need to use a tape measure and complete the legwork necessary to supply these figures.
  • Note that applications which are submitted without all required documents are automatically denied and must be resubmitted. Resubmitting can be time-consuming, so you may wish to ask your village’s assigned compliance coordinator to review your application before you turn it in. Your coordinator can help you make sure you haven’t missed anything.

For example, review the submittal requirements for fencing.

5. Communicate with your neighbor.

Note that if you are making a modification which involves a shared fence or a retaining wall, you need to fill out the Neighbor Agreement Form and attach it to your Modification Application. We also encourage the common courtesy of informing your adjacent neighbors about your project to forewarn them of construction noise and activity.

6. Submit your application.

If an approved Modification Application is required, you’ll need fill out, sign and submit the application with all required documentation. We recommend you submit your application online, but we offer a PDF option as well.  

  • Online Application.  This option is available 24-7 and allows you to complete and submit your application at the time that is most convenient to you. To do so, go to www.cmamanagement.com, the website for our professional management company, CMA. Once there,  log in to your private account and click on the “ACC Request” page under the “Account Info” tab. Scroll to the middle of that page and click the button “New ACC Request” to get started.  (If you haven’t set up an account yet, you’ll need first to register for an account on the site.)
  • PDF Application.  Alternative to filling out your application online, you may download and fill out the Modification Application PDF. Please return this to the association office. You can do so by mail, in person, or by email at srcacompliance@cmamanagement.com Our office hours are Monday through Friday, 8:30 a.m. to 5 p.m. The main phone number is 214-733-5800.

Note:  depending on your type of project, you may also need to obtain a Building Permit from the City of McKinney prior to construction. The approval of an SRCA Modifications Application does not mean that approval will be granted by the City of McKinney and vice versa. Visit the City of McKinney website to learn more about construction permits.

7. Take responsibility.

Note that the following tasks are the responsibility of the SRCA property owner, NOT the project contractor or any other party. It is your responsibility to:

 

  • Read the Modification Design Guidelines and village guidelines to ensure your exterior property modification complies with all applicable requirements.
  • Submit your Modification Application (if required) along with all related documentation and forms.
  • Ensure that project construction begins only after you have received Modification Committee approval (if application and approval are required for your type of project).
  • Construct the exact design approved by the Modifications Committee (if application and approval are required for your type of project). Altering from your SRCA-approved plan can lead to violations and fines.
X